Things You Must Have:

These are prerequisites for MeetFusion.

Download & Installation

Follow these steps to install the MeetFusion add-on in your Lernen platform:

• Step 1: Download the Package

  When downloading the zip package file from CodeCanyon, you'll have all the files you need inside. The zip package contains the following files:

  • MeetFusion.zip contains the Meetpress Add-on
  • documentation.zip folder (It contains documentation for the add-on)

• Step 2: Extract the Package
  • Extract the downloaded zip file i.e. MeetFusion.zip
• Step 3: Install MeetFusion
  • Goto Admin > Manage Addons and click on Add new.
  • Choose the MeetFusion.zip file and click on Install.
• Alternatively, Manually Installation

  If you prefer to manually install the MeetFusion add-on, follow these steps:

  • Extract the downloaded zip file i.e. MeetFusion.zip in Modules/ directory
  • After uploading you need to execute the following commands in the website root directory through CLI
    • Execute this – php artisan module:enable MeetFusion

Admin Settings

• Choosing the Meeting Platform:
  • The admin can navigate to the Site Management > Global Settings page in the admin panel.
  • Under the Api Settings > Conference Settings section, the admin can choose between Zoom (default) and Google Meet.
• Google Meet API Configuration:
  • If Google Meet is selected, the admin needs to enter the OAuth Client ID and Client Secret for Google Meet integration.
  • These credentials are used to authenticate and create Google Calendar events with meeting links.

• Zoom API Configuration:
  • For Zoom, the admin needs to enter the Account ID, Client ID and Client Secret in the settings. This configuration is required for generating Zoom meeting links for each session.

Tutor Settings

The Tutor Settings section of MeetFusion is designed to help tutors manage their sessions effectively by integrating with Google Calendar. This integration allows seamless scheduling, synchronization, and visibility of sessions.

Connecting Google Calendar

Tutors must connect their Google Calendar to create and manage sessions. If a tutor has not connected their Google Calendar, the following message will be displayed:

To connect their calendar, tutors should follow these steps:

• Navigate to the Profile Settings > Account Settings from the main menu.
• Click on the Connect Google Calendar button.
• Follow the authorization process to grant MeetFusion access to their Google Calendar.

Impact of Not Connecting Google Calendar

If a tutor chooses not to connect their Google Calendar:

• No Automatic Meeting Link Generation: Without connecting to Google Calendar, session meeting links will not be automatically generated. This means tutors will need to manually create and provide meeting links for each session.
• Google Calendar Events Not Created: Sessions will not be automatically added to the tutor's Google Calendar. This can lead to scheduling conflicts and make it harder for tutors to manage their time effectively.
• Manual Meeting Link Updates Required: Tutors will need to manually update the meeting link for each booking. This process can be time-consuming and prone to errors, potentially leading to confusion or missed sessions.

It is highly recommended that tutors connect their Google Calendar to avoid any disruptions in their session scheduling and visibility.

Updating Meeting Links

Tutors have the ability to manually update meeting links for their sessions. This feature is particularly useful if the automatic link generation fails or if a tutor needs to use a different meeting platform for a specific session.

Steps to Update a Meeting Link:

• Access the Session Details:
  • Navigate to the Manage Bookings > Manage Sessions section in the tutor dashboard.
  • Locate the specific session date for which you want to update the meeting link.
• Edit Session:
  • Find the specific session time based on the subject group and subject.
  • Click on the "Edit" button associated with the session.
  • This will open the session details in edit mode.
• Update Meeting Link:
  • Find the "Meeting Link" field in the session details form.
  • Enter the new meeting link in this field.
  • Ensure the link is complete and correct, including the "https://" prefix if applicable.
• Save Changes:
  • After entering the new meeting link, click on the "Save" or "Update Session" button.
  • The system will confirm that the changes have been saved successfully.

Important Notes:

• Only sessions with at least one booking are allowed to update the meeting link.
• When you update a meeting link, the system will automatically notify the student of this change via email.
• If you're using Google Meet and have connected your Google Calendar, updating the meeting link will also update the link in the corresponding Google Calendar event.
• For security reasons, make sure to use official meeting links from supported platforms (e.g., Google Meet, Zoom) rather than third-party services.
• If you frequently need to update meeting links manually, consider checking your calendar integration settings to ensure everything is configured correctly.

By following these steps, tutors can easily manage and update their session meeting links, ensuring smooth communication and access for their students.

Student Settings

The Student Settings section of MeetFusion is designed to help tutors manage their sessions effectively by integrating with Google Calendar. This integration allows seamless scheduling, synchronization, and visibility of sessions.

Connecting Google Calendar

Students must connect their Google Calendar to book new sessions. If a tutor has not connected their Google Calendar, the following message will be displayed:

To connect their calendar, tutors should follow these steps:

• Navigate to the Profile Settings > Account Settings from the main menu.
• Click on the Connect Google Calendar button.
• Follow the authorization process to grant MeetFusion access to their Google Calendar.

Impact of Not Connecting Google Calendar

If a tutor chooses not to connect their Google Calendar:

• No Automatic Calendar Event Creation: Without connecting to Google Calendar, session events will not be automatically added to the student's calendar. This can lead to missed sessions or scheduling conflicts.
• Reduced Session Visibility: Students won't have an easy overview of their booked sessions directly in their Google Calendar, making it harder to manage their study schedule.
• Manual Session Tracking Required: Students will need to manually keep track of their booked sessions, which can be less convenient and more prone to errors.

It is highly recommended that students connect their Google Calendar to avoid any disruptions in their session scheduling and visibility.